Assistant Company Secretary

HaysMac is an award-winning firm of chartered accountants and tax advisors, with over 45 partners and over 600 staff, providing advice and services to entrepreneurs, fast-growing and owner-managed businesses, large, complex and listed groups and not for profit organisations across the UK and internationally. From our trainees to our partners, our culture of support and progression means we grow together as one firm to best help our clients.

HaysMac is currently recruiting an Assistant Company Secretary to provide an efficient, professional company secretarial service to internal and external clients, to continually increase the quality of service and to encourage client referrals and repeat business with the aim to increase revenue and profits.

Key Tasks

• Company restructuring, capital reductions, share buy backs, share allotments and transfers;
• Attend client board meetings and take the minutes thereof;
• Maintain client companies on ‘Diligent’ and ensure all statutory deadlines are complied with including preparation and filing of confirmation statements;
• Incorporate new companies;
• Prepare documentation for client companies including change in registered office, change in officers and change in accounting reference date;
• Prepare accounts approval documentation;
• Prepare dormant company accounts;
• Liaise with and provide general advice on company secretarial matters and corporate governance to clients and other members of the firm;
• File documents with Companies House and the Charity Commission;
• Prepare proposals and quotes for new clients and assist with general business development;
• Billing;
• Assist the head of department with general administration and special projects;
• Supervise and train junior members of staff.
• Attending internal and external events

Qualifications / Knowledge

Work based competencies & experience

• Company secretarial skills and experience in a professional services environment in a similar role (ideally, accountancy practice or law firm, but candidates with an in-house background will also be considered)
• A good level of IT skills is required, including:
• Microsoft Office suite – particularly Word and Excel (Windows VISTA)
• ICSA qualified or part-qualified
• Diligent Entities – expert level

Behavioural competencies

• Prioritise workload/Manage deadlines
• Manage relationships with other professionals both internally and externally
• Work well in a team and be able to support junior members of staff and head of the department
• Be proactive and always strive for improvement
• Organisational skills